Every year there is a little (or A LOT) of confusion about filling out and submitting your scores for the CrossFit Open. Please read this entire post before commenting.
The main points of this post:
1. You must submit your scores online for every workout (given you follow the rules outlined below).
2. CrossFit NYC will validate your scores online (given you follow the rules outlined below).
If you do not submit your scores online, by the stated deadlines (per rules of the CrossFit Games) there is nothing we can do. Every year we run into the same issue(s) of someone asking to get their score submitted past the deadline or blaming us that we did not tell them how to submit their score properly. When you register for the Open, you explicitly agree to specific rules about score submissions as outlined by CrossFit.
While we try to make everything about the Open as clear and organized as we can, if you have ANY questions about score submissions you need to make sure you ask them prior to the deadline.
Here are a few rules that are good to know, so you can ensure that all of your scores are validated by our affiliate.
1) Complete the workout in an Open class at our affiliate. (Note: You must be registered for the Open prior to signing up for an Open class.)
While you have several choices when it comes to performing an Open workout, the only scores we can validate are those that occur at CrossFit NYC where you must be judged in person.
If you plan to submit a video (for whatever reason), we are not able to validate your score and you must follow the video submission guidelines as listed by CrossFit Games website.
This is a no-brainer, but we can’t validate workouts that we can’t confirm were judged accurately.
If you regularly travel for business and plan to perform one of your workouts at another affiliate, that affiliate is responsible for validating your score – not CrossFit NYC! Please do not email us about your score; you will need to follow up with their Affiliate Manager.
2) Fill out the entire score sheet as instructed by your Coach.
Don’t get so caught up in preparing for the WOD that you miss out on the important information you will received from your Coach at the start of the WOD.
Before every single workout, they will review:
– How to fill out your score sheet (each score sheet is specific to that week’s workout).
– Review Judging criteria and standards for what constitutes good and bad reps.
–There will be a dotted line where you can cut off your score section. Fill out both parts of the sheet.
3) Your score sheet should be legible, dated, and signed AT THE START OF THE WORKOUT.
When you have cramped hands from doing toes to bar that’s about the worst time to fill out your form. Make sure you do it at the start of class! Also, every year a few people list their secret nickname on their score sheet rather than their real name.
-Use the same name you registered for the CrossFit Open (first and last name)
-Your judge is your CLASS INSTRUCTOR (so we can match attendance), not the person who counted your reps.
-Make sure the numbers/times are legible. The submitted sheet should match the slip you take home. We will reject scores submitted online that do not match submitted sheets. Take the bottom part of the score sheet with you and leave the top part of the sheet with your instructor.
Keep in mind, we do our best to figure out each score sheet, but we often review 100’s of scores in 72 hours.
4) Enter your attempt(s) on the Games website under your profile as soon as possible. Choose CROSSFIT NYC as your affiliate, not CrossFit Black Box an affiliate in Florida.
Until your score is validated—either by video submission or by an affiliate manager—it will appear as grey online. To submit your score, go back to the competition page and click the tab titled “Submit 19.1, 19.2, etc. Score”.
You will be able to submit a score from your Competition Page. Each week there will be a section of the page where you can submit a score.
When you go to submit a score it will ask you, “How will this workout be validated?” Select: Performed at an affiliate. You will need to select the affiliate (CrossFit NYC), the name of your judge (CLASS INSTRUCTOR), the score, and tiebreak time (if applicable).
Here are a few questions I get asked each year…
1) I submitted my second attempt online, but now it has been invalidated. Why?
This has happened a lot in the past few years and creates a lot of confusion for the Affiliate Manager.
If you do multiple attempts of a single workout, you should submit and remove all of your scores to reduce confusion on our end. We need to see an electronic history of each attempt.
Here’s a common scenario: You do the WOD on Friday night and don’t submit your score, but turned in your sheet. You then decide to redo it on Saturday morning and submit your second score because it is better than Friday’s attempt. It is Saturday afternoon, and we are still validating all of Friday’s attempts.
We have your first score sheet and match it with your second attempt. If they are not the same, we will have no choice but to invalidate your score. You then email us confused about why the attempt was invalidated. We then have to look through all the scores to figure out why this happened. For every attempt that you submit a score sheet to CFNYC, you should also submit a score online.
2) What happens if I don’t submit by the 8 PM deadline on Monday?
Well, nothing really. Your score will not be counted or validated.
If you took the time to do the Open workout, you should really log your score as soon as you can.
Per CF Headquarters:
“No. We do not accept late scores under any circumstances. To report technical difficulties with the score submission process, send an email to email@example.com before the deadline with your name, score, the name of the affiliate validating it, or a working video url. Any emails received after the deadline will not be considered.
It is the sole responsibility of the athlete to ensure the timely and successful submission of their workout each week. Submissions that are incomplete (missing scores, name of Affiliate, name of Judge or containing video links which do not work, etc.), will not be accepted.”
If you do not complete one of your workouts by the submission date, there is no penalty except that you will be out of the running for Regionals. But, you also won’t be able to see how you rank on that workout either.
There are always a few people that wait for us to validate their score when they didn’t submit it first. They do it on the first Open workout and then are really, really sad/mad that their scores aren’t going to “count” for the rest of the Open.
We’re very sorry when this happens, but there is seriously nothing we can do to submit your score to CrossFit on your behalf (we mean this, CFHQ makes no exceptions, see quote from above).
Finally, don’t wait until the last minute to post your score. The website gets really slow 60-90 minutes out from the deadline (especially the first week), which means you should post your score the very latest by Monday afternoon.
3) It’s 8:01 PM on Monday night and my score hasn’t been validated yet!!???! I’m freaking out!!!
I know with all the rules being so strict about submission, it really bums you out when you haven’t had your scores validated before the submission deadline.
Your score will not appear on the Leaderboard until the Affiliate Manager validates it. Your score is gray because the Open workout submission period is not over and the Affiliate Manager has not validated your score yet. In other words, it’s in the system, but it’s not official yet.
As an affiliate, we have until Wednesday night to finish validating all scores and given historical Games website issues, it make take that long on any given week. We always validate them as quickly as we can, but please realize there may be delays beyond our control. When in doubt, talk to a staff member in person before the deadline. As a last resort, email.
4) OK, what if I still have a question??
When possible during the Open, please email anything urgent, personal, or score specific to firstname.lastname@example.org NOT email@example.com.
All other general questions that might benefit other members should be asked in the comments below.